Case Studies

Recent engagements.

Selected case studies covering labour productivity, performance improvement, guest experience, pre-opening, food and beverage margin and multi-site standards. Where written client permission is on file the engagement is named; otherwise the property is anonymised. Absolute outcomes are real and rounded.

01
Labour·Independent

Improving Labour Productivity

Property
Independent 4-star hotel · 80 keys · South West England
Engagement length
16 weeks
Before

Labour cost running 4.2 points above benchmark; rotas built on habit, no shared productivity benchmark across HODs.

Challenge

Labour cost was running 4.2 points above benchmark. Rotas were built around habit rather than demand. Service standards varied between shifts and the head of department team had no shared productivity benchmark to lean on.

Actions Taken

Rebuilt the rota model around forecast occupancy, food and beverage covers and conversion. Reset role design across rooms division and food and beverage. Introduced a weekly labour cadence with HODs and the general manager. Productivity benchmarks were published and made part of the operating conversation.

Results

Labour cost reduced by 220 basis points within 16 weeks. Guest scores held stable. Agency reliance eliminated for housekeeping. Crucially, the operating cadence held twelve weeks after the engagement closed.

02
Performance·Group

Operational Performance Review

Property
Boutique hotel group · 3 properties · Midlands
Engagement length
3 weeks
Before

GOP flat across three trading periods despite revenue growth; no portfolio cadence to surface the leakage.

Challenge

Revenue was rising but GOP had been flat across the portfolio for three trading periods. Ownership was unclear where the operating leakage sat and had no portfolio cadence in place to surface it.

Actions Taken

Three week operational review across all three properties. One day in each property. Confidential interviews with HODs, P&L deep-dive and a standards walkthrough. A findings session with ownership followed by a sequenced improvement plan with indicative GOP impact ranges by site.

Results

Identified £340,000 of annual GOP recovery opportunity across the portfolio. Owner used the report to reset operating priorities and inform the following year's budget cycle. Two of the three properties had implemented the priority recommendations within nine months.

03
Guest Experience·Aparthotel

Guest Experience Improvement

Property
Aparthotel operator · 120 keys · Greater London
Engagement length
12 weeks
Before

Booking.com score 7.8 vs competitor set 8.4; complaint volume rising month on month; corporate repeat custom in decline.

Challenge

Booking.com score was sitting at 7.8 against a competitor set averaging 8.4. Complaint volume was rising month on month and repeat custom in the corporate segment was visibly in decline.

Actions Taken

Mapped the full guest journey from online research through to post-stay. Rebuilt the SOPs around the moments that actually moved scores. Ran service training with the front office and housekeeping teams. Introduced a monthly quality audit cadence owned by HODs.

Results

Score lifted from 7.8 to 8.5 within a quarter. Complaint volume reduced by 38%. Direct repeat bookings increased noticeably across the following two quarters. The audit cadence is now part of the operator's group standard.

04
Pre-Opening·Hotel

Pre-Opening Operational Setup

Property
New boutique hotel · 45 keys · South East England
Engagement length
9 months (pre-opening)
Before

No operating spine in place six months out from opening; standards borrowed from another property; no documented operating plan for ownership.

Challenge

The developer had no operating spine in place six months out from opening. Brand standards were borrowed from a similar property the team had previously worked with. There was no documented operating plan for ownership to review.

Actions Taken

Built the pre-opening plan: operating workstreams, sequence, budget and decision points from breaking ground through to opening day. Authored property-specific SOPs across rooms, food and beverage, housekeeping and back of house. Designed the team structure, hiring sequence and induction programme.

Results

Opened on time, on budget and with the operating layer ready to scale. First-quarter guest scores opened at 8.7 (against a budget assumption of 8.2). Lenders received documented operational evidence ahead of the first refinancing review.

05
Performance·Restaurant

Food and Beverage Margin Recovery

Property
Country house hotel · 60 keys · Cotswolds
Engagement length
10 weeks
Before

F&B gross margin had drifted 380 basis points below benchmark over two trading years; symptoms visible to chefs, root cause invisible in the P&L.

Challenge

Food and beverage gross margin had drifted 380 basis points below benchmark over two trading years. The head chef and food and beverage manager could each describe symptoms but neither could point to the root cause in the P&L.

Actions Taken

Engineered the menu against star, plough, puzzle, dog. Recalculated plate cost against current supplier pricing. Introduced a weekly wastage log at department level. Reset stock counting discipline with a monthly variance review owned by the head chef.

Results

Food and beverage gross margin lifted by 290 basis points within ten weeks, with a further 110 basis points captured over the following quarter. The discipline has held through two subsequent supplier price reviews.

06
Multi-Site·Multi-site

Multi-Site Standards Harmonisation

Property
Serviced apartment operator · 5 properties · UK wide
Engagement length
20 weeks
Before

Standards drifting in two of five sites; head office stretched too thin; KPIs measured differently by each property.

Challenge

Standards were drifting in two of five sites. Head office was stretched too thin to drive consistency. KPIs were measured differently by each property, so the group operating pack was telling ownership a less reliable story each month.

Actions Taken

Cross-site diagnostic on performance, standards and operating cadence. Aligned SOPs and standards across the portfolio with property-specific local variation built in. Built a single KPI pack with a monthly cadence and quarterly review structure for ownership. Targeted intervention in the property at the two underperforming sites.

Results

Portfolio KPI variance narrowed by 60% within twenty weeks. The two underperforming sites were within 5% of the portfolio average within two quarters. The single KPI pack is now the basis of ownership's monthly review.

Where the client has granted written permission, the engagement is named. Where permission is not in place, the property is described in anonymised terms and absolute figures are real and rounded. Full named case studies are published with the owner’s permission as engagements reach the appropriate point in the post-engagement cycle.

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